Regarding the use of any Centralia School District facilities, I agree to the following terms and acknowledge my acceptance of all conditions herein by my digital acceptance of the form:
I understand that my personal or group use of District facilities is possible only by permission of the building principal (or principal’s designee) of the facility I wish to use. I also understand that permission to use the facility does not imply a blanket approval, but rather is granted on a onetime-only basis, and I must obtain the principal’s (or designee’s approval each time I wish to use the facility, unless the approval is expressly given for a specific period of time (as stated below under “date or Period Requested”) or for multiple dates which must be listed. I shall be responsible for being in compliance, with School District policies for all persons accompanying me during the use of District facilities. I agree Centralia School District and School District's employees, directors, its officers and agents shall not be liable for any unlawful acts to persons or for property loss by reason of negligent acts, be they, intentional or unintentional, by myself or those I invite to the facility. I agree to protect, hold harmless and indemnify the District, its employees and Directors from all costs, claims, expenses, liabilities and/or suits arising out of my acts to persons or damage to property occurring during my personal or group use of District facilities. I understand and agree that permission to use facilities may be revoked or cancelled at any time with or without cause, and I shall have no claim or right to damages or reimbursement for any loss or expense resulting from such revocation or cancellation. I understand I shall be held solely responsible for any damages to facilities resulting from my personal or group use and/or for any and all legal claims brought by persons associated with, or effected by, my use of district facilities.
Please read the following procedures carefully and make certain that all members of your group are familiar with them. Your cooperation will aid us in keeping the sites as safe and clean as possible. Failure to follow any of the rules listed below may result in termination of the contract.
1. District or school organization activities shall have priority over other requests for use of facilities, regardless of prior approvals or the date of application.
2. The District reserves the right to refuse any application or cancel a previously authorized use permit and refund the unearned portion of any payment made when it deems such action is in the best interest of the District.
3. Authorization for the use of school facilities shall not be considered an endorsement or approval of the using group, nor the purposes they represent.
4. Sponsoring organizations or individuals requesting use of facilities and/or equipment of the Centralia School District shall not discriminate on the basis of race, color, religion, sex, national origin, marital status, physical or mental disabilities, or age.
5. Sponsoring organizations shall have sufficient competent adult and/or special supervision, and the amount of adequate supervision shall be agreed upon at the time a use permit is granted.
6. All people are to be in the area specified in the agreement for facility use. Users failing to comply may have their permit terminated.
7. The purpose of the use must be as stated on the application; deviation shall be considered a breach of contract and may result in the permit being terminated.
8. The District reserves the right to reject any application when it believes a commercial facility would be more appropriate.
9. Organizations using facilities agree to restore equipment and furniture to its original arrangement and to leave the facility clean. If custodial service has been arranged, they will perform the final cleaning and site inspection.
10. All applicants may be held responsible for any expenses incurred by the District arising from the use of the facility. In the event of damage, each applicant agrees to promptly pay the District’s invoice for the amount due. Depending on the nature of the requested event, an advance damage deposit, calculated on a case-by-case basis, may be required.
11. Facilities will not be made available for any use which might result in undue damage or wear.
12. The use of tobacco products, alcoholic beverages and other narcotics is prohibited by law in school buildings and on school grounds.
13. All fire safety codes and regulations shall be strictly followed and adhered to at all times.
14. Boisterous conduct, betting, or other forms of gambling are prohibited in school buildings and on school grounds.
15. Keys to the buildings or facilities will not be issued to any individual or group unless authorized by the building Principal, the Athletic Director, the Director of Facilities & Maintenance, or the Superintendent. Building custodians or other authorized District personnel will open doors.
16. The building custodian shall be in the building when a District facility is in use by any nondistrict group, unless authorized by the building Principal, the Athletic Director, the Director of Facilities & Maintenance, or the Superintendent. The custodian shall remain in the building during the entire event and will be responsible for closing and securing the building after the use.
17. The use of decorations or the application of material to the stadium or stadium facilities shall be at the discretion of the Athletic Director, the Director of Facilities & Maintenance, or the Superintendent.
18. Use of certain equipment or services may require training or additional charges.
19. The use of kitchens is dependent on the approval by the Director of Food Service or the Superintendent. When school kitchens are used, a food service employee will be present or an in-service will be required. The requestor must also meet the requirements of the Lewis County Health Department.
20. Sportsmanship – All athletic events/leagues must submit their sportsmanship code with their application. This code will outline behavior expectations for both participants and spectators. The leagues enforcement procedures for this code should also be included. A sample of sports guidelines is available from Centralia High School athletic department.
21. FACILITY USE REQUESTS must be submitted at least 10 CALENDAR DAYS PRIOR to the scheduled event. Renters must notify the appropriate school personnel in the event of a cancellation at least 48 hours before the event is to take place.
The District shall have the right to monitor all user events and may require termination of any event that does not comply with District policy or is contrary to the law.